What the analysis extracts
The analysis records the facts a bid manager would otherwise copy out by hand. Where the documents do not state a value, it is told to record it as not stated rather than guess.
| Area | What Bidligence records |
|---|---|
| The tender | Project name, client, reference, location and country, estimated value and currency, procurement framework, contract type and duration, with a scope summary and the key scope items |
| Key dates | Closing date and time in the local time zone, clarification deadline, site visit, pre-bid meeting and bid validity period |
| Evaluation | Evaluation criteria with their weights, and the evaluation method, such as lowest evaluated cost or a quality and cost split |
| Eligibility | Pass/fail mandatory requirements |
| Mandatory documents | Forms, certificates, declarations, financial statements, bonds, licences, signatures and format rules that would cause rejection if missing, each with its reference, category and notes on signing, notarisation, validity or copies |
| Submission, schedules and format | Submission method (portal, e-mail, physical or two-envelope) and address, the schedules and forms bidders must complete in the tender's own numbering, and any prescribed format: section order, page limits, font, copies, binding or envelope marking |
| Bid security | Type, amount or percentage of the bid, currency, validity, acceptable issuers and required wording |
| People and standards | Key personnel with qualifications and minimum experience, applicable standards, and the bill structure (or proposed bill categories where the tender has none) |
| Commercial and social terms | Payment terms, liquidated damages, ESG and social-value asks, and local content requirements |
| Risks and questions | Risk flags such as high liquidated damages, short validity, unusual bonds or ambiguous scope, and questions a careful bidder would raise with the buyer |
Key dates and bid validity: the latest amendment wins
Tenders move their deadline by amendment, addendum, corrigendum or notice, so one pack can state the closing date several times. Bidligence orders the documents by authority before it reads them: amendments, addenda and clarifications first, newest first, then notices, the instructions and data sheet, forms and BOQ, conditions and scope, specifications, drawings and reference standards. The analysis is told that the most recent amendment prevails over the original documents and every earlier amendment.
A separate key-dates pass reads the amendments, notices, instructions and data sheet on their own and records the current closing date, bid validity and clarification deadline, and is asked to name the document and clause behind the closing date and validity. Where the two readings disagree on the closing date, the key-dates pass wins when it cites its source; otherwise the later date is kept. Lines about deadlines, validity, bid security and amendments are pulled from every document and placed at the top of both readings. If neither reading finds a validity period, Bidligence searches the tender text for one stated in days, skipping sentences about the bid security. Drawings and cited standards are read last and capped in length, so a long design manual cannot crowd out the Bid Data Sheet.
Why it matters: in the World Bank's Request for Bids for Works (without prequalification, December 2019 edition), for example, ITB 18.1 makes bids valid until a date set in the Bid Data Sheet, and a bid that is not valid until then is rejected as nonresponsive. ITB 19.3 requires the bid security to stay valid for 28 days beyond the original expiry of bid validity, and ITB 8 says the Employer should extend the submission deadline to give bidders reasonable time to take an addendum into account. As of October 2026 the Bank's Procurement Framework page lists newer editions and variants beside this one, and other buyers use their own documents, so confirm clause numbers and periods in your tender. See the guides on bid security and bid validity and World Bank bidding documents.
The analysis reads the dates; it does not certify them. Check the closing date and validity against the latest amendment, and correct them on the analysis if they differ.
Files it reads, scans included
Upload the pack as it came. Bidligence accepts PDF files, with a text layer or scanned, DOCX, XLSX, CSV and TXT files, and scans or photographs of pages as PNG, JPG or WebP. Every sheet of a workbook is read. Legacy .doc files are not supported: save them as DOCX or PDF first.
Pages with no usable text layer, such as scanned amendments, signed notices and photographed forms, are transcribed by Super Intelligence and merged back into the document in page order. Transcription uses credits. If pages cannot be read, the document says how many failed and why, with a Read scanned pages button to try again; pages already read are kept, so a retry pays only for what is left. The analysis will not start while scanned pages are still being read, so a scanned amendment is not left out by starting too early.
- Include the Instructions to Bidders and the Bid Data Sheet: that is where mandatory documents and bond terms usually sit.
- Upload every addendum and clarification so deadlines and quantities are current.
- Pick the procurement profile and bid currency if you know them. The analysis may refine both, and GLOBAL follows World Bank and FIDIC practice.
Addenda: what changed and what to update
An addendum uploaded after the analysis waits as pending until you press Review changes. The review compares it with the current analysis and lists each change with its before and after values and its severity, under a short summary a bid manager can read out at a stand-up.
The review then applies what changed: it updates the analysis, moves the bid deadline when the closing date has changed, adds new mandatory items to the Submission Guard checklist, marks the generated documents that need rewriting, lists the BOQ items to revisit and logs answered questions as clarifications. A closing date it cannot read, or one already past, leaves the deadline unchanged with a warning to set it by hand. The most recent review can be reverted, as long as the analysis has not been edited by hand since.
Check the analysis, then correct it
The analysis shows an extraction confidence, and when the documents look partial it suggests uploading the full instructions to bidders.
Key facts (project name, client, reference, closing date, estimated value and currency) can be edited on the spot, and admins, bid managers, technical leads and finance members can edit the full analysis field by field. Saving an edit to the analysis marks the generated documents as needing an update. After uploading more documents you can re-run the analysis.
From analysis to bid/no-bid, pricing and compliance
The analysis is the input to every later step of the bid:
- The Bid Score weighs six factors, from client to risk, against the analysis and your Evidence Vault, with a reason for each. See the bid/no-bid guide.
- The tender's own bill structure, or the categories the analysis proposes where it has none, sets the sections of the priced BOQ. See BOQ pricing software.
- The mandatory documents become the Submission Guard checklist, matched against your Evidence Vault. See the tender compliance check.
- The compliance matrix generator writes a row for each mandatory requirement, mandatory document and key evaluation criterion, marked compliant, partial or missing against your evidence.
- Suggested clarification questions sit beside the bid's clarifications log; pick one to start a clarification from it.
- The closing date drives the bid's countdown and its e-mail deadline reminders.
What it costs and how your documents are handled
Analysis runs on credits in proportion to the work it does, and transcribing scanned pages uses credits too. A new account receives 500 welcome credits once its e-mail address is confirmed, enough to analyse a tender, get its Bid Score and see a priced BOQ; a pack with many scanned pages uses more. After that, analysis runs on any credits the workspace holds, and Starter and Pro add a monthly allowance; see pricing.
Your tender documents live in your own workspace on encrypted cloud storage and Postgres, and every request is checked against the workspace and role of the person making it. Content sent to our model provider is not used for model training under our API terms. Admins can export the workspace's data at any time; see security.
Questions
- Can Bidligence read scanned tender documents?
- Yes. Pages with no usable text layer, and photographs of pages, are transcribed by Super Intelligence, which uses credits. Any pages it could not read are reported, with a button to try again.
- Which file types can I upload?
- PDF (scanned or not), DOCX, XLSX, CSV and TXT, plus PNG, JPG or WebP images of pages. Save legacy .doc files as DOCX or PDF first.
- What happens when an addendum changes the closing date?
- Upload it and press Review changes: Bidligence lists what changed, moves the bid deadline when it can read a future closing date, adds any new mandatory items to the Submission Guard and flags the documents to update. On a fresh analysis, Bidligence reads the newest amendment first and treats it as prevailing.
- Does the analysis replace reading the tender?
- No. It gives your team a structured first reading with the facts in one place. Check the key dates, bid security and mandatory documents against the tender itself, and correct anything on the analysis.
- Is my tender data used to train AI models?
- Content sent to our model provider is not used for model training under our API terms, and your documents stay in your own workspace.
- How much does a tender analysis cost?
- It is charged in credits according to the work it does, and scanned pages add transcription credits. The 500 welcome credits a new account receives cover analysing a tender, its Bid Score and a priced BOQ, though a heavily scanned pack uses more.
Sources
Rules and portals change. Check the tender’s own documents and the official source before you rely on any of this.