What does each part of the bid need?
The table follows the World Bank's two-envelope works document (September 2025 edition, ITB 11). Your tender's own data sheet can add more.
| Part of the bid | What you must supply | What can help |
|---|---|---|
| Letter of Bid, Technical Part | A signed form | Word or a bid desk |
| Bid security or Bid-Securing Declaration | An original document | Your bank or insurer. Software cannot supply it. |
| Authority to sign | Written confirmation | Your own company records |
| Qualification evidence | Records of turnover, funds and similar contracts | A company document store |
| Technical proposal | Method, programme, staff and equipment | A scheduling tool and a bid desk |
| Letter of Bid, Financial Part | A signed form with your price | Word or a bid desk |
| Priced Bill of Quantities | Your rates in the buyer's bill | An estimating tool, Excel or a bid desk |
Which tools cover which part?
No tool below is limited to World Bank work. Each vendor describes its own focus.
- RIB Candy links the BOQ, the estimate and the programme.
- Bluebeam Revu marks up and measures PDF drawings.
- Vertigraph sends takeoff quantities from drawings into Excel.
- Word and Excel can be enough if you bid rarely. See is Excel enough.
What should a tool do for a World Bank bid?
Judge a tool against the Bank's own rules. These points come from the same document.
- It keeps the price out of the Technical Part. A price there can make the bid non-responsive (ITB 11).
- It leaves the buyer's bill as issued and only adds your rates.
- It picks up addenda, because an addendum becomes part of the document (ITB 8).
- It helps you match your past contracts to the similar-contract test (Section III).
- It lists each required form, so that nothing is left out.
What can no software do?
Some parts of a bid need a person or a real document. See can software write a tender response.
- It cannot obtain your bid security.
- It cannot sign for your company.
- It cannot visit the site for you.
- It cannot take responsibility for your price.
Where Bidligence fits
Bidligence reads the pack with the newest amendment first. It records the criteria, dates, mandatory documents and bid security. It then gives a Bid Score, prices the BOQ and drafts the documents from your own evidence.
When a tender states two envelopes, it keeps the price out of the technical part. When the tender issues an Excel bill, the priced copy is the employer's own file with your rates written in. You still check, sign and submit.
Questions
- Does the World Bank approve any bid software?
- We found no World Bank list of approved bid software. The Bank's document sets rules for the bid, not for the tool you use. Ask the Bank if a seller claims otherwise.
- Do I need software at all?
- No. A complete and compliant bid is what counts. Software helps if you bid often or lose time on the paperwork.
- Where do I find World Bank tenders?
- See how to find World Bank tenders. Other banks publish in their own places, so see development bank tenders.
Sources
Rules and portals change. Check the tender’s own documents and the official source before you rely on any of this.